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The DICENTIS Meeting Preparation and Management software module enables the prepare and manage functions in the Meeting Application.
Functions
Prepare
The prepare function enables the preparation of meetings and agendas. During the preparation of an agenda basic discussion settings can be defined and a complete set of discussion settings can be selected from a profile. New discussion profiles for creating personal customized sets of settings can be defined as required and links to multimedia content can be added.
Manage
The manage function enables an operator or chairperson to manage a prepared meeting. Once a meeting has been prepared it can be activated. When a meeting is activated the devices DICENTIS Multimedia and DICENTIS Discussion device with touchscreen automatically show the meeting topic of the activated meeting. The meeting can then be officially opened using the Meeting Application. Depending on system settings a meeting can be opened automatically after it has been activated; optionally the first agenda topic can be opened automatically once a meeting is opened.
When an agenda is open a discussion can be managed. Once an agenda topic has been discussed it can be closed and the next agenda topic can be opened. The meeting can be closed once all agenda topics have been processed. During a meeting a summon chime can be initiated which can be used to page the participants and ask them to return to the meeting room.
• Enables meeting and agenda preparation and management
• Creates structured meetings with agenda topics
• Links multimedia content to meetings and/or agenda topics
• Meetings can be easily managed
• Discussion settings can be defined
